Let Us Guide You to Success from the Design Through Ongoing On-Site Support 

As one of the top event production companies in the Atlanta area, we do a lot of work with clients hosting ballroom events. Housing a wide range of functions—from corporate events to fundraising galas or award ceremonies—they are one of the most popular venues in the area. At Technical Elements, we offer full strategy, design, and event production. We help you with everything from contract negotiations to post-event breakdown. Not sure where to start planning your next event production? Here are some ways we can help. 

SEE MORE: How Can a Stage Designer Transform Atlanta Events?

Designing a Custom Solution for Your Company 

Most ballroom events are unique in that they include a general session as well as breakout sessions, and each room comes with its own set of hurdles. The first step during the design phase is figuring out who your audience is and how you want to engage them. Every decision after that is driven by the goal of threading your message so it’s clear and easy to understand throughout the show. 

We work with in-house teams to adapt our plans to existing infrastructure constraints. We create the best coverage using software based on architectural drawings to find the best speakers and speaker placement for your event. The same goes for lighting. We carefully choose the right fixtures and colors to make the room look great while matching your branding. We also consider where cameras are and the lighting they need to capture clean footage. All while sticking within your budget constraints along the way. 

Negotiating the Best Contract for Your Event

Due to their extensive experience, our account managers are adept at negotiating on your behalf regarding hotel selection and waving exclusivity clauses. Exclusivity clauses are contract provisions with hotels or venues that require clients to use specific vendors or service providers, such as in-house audiovisual (AV) teams, for certain services. 

These clauses prevent you from bringing in your preferred vendors for lighting, sound, or video production. By helping you wave these clauses, we could save you thousands of dollars and ensure we can be on-site to deliver hands-on support during your event. 

Providing Hands-on Support During the Event 

Planning event setup and breakdown is really important. If you don’t properly account for load-in and load-out time, you could face penalties from your venue. We will take care of setup and takedown to keep things running smoothly and as planned to prevent costs from escalating. 

Technical Elements will support you throughout your entire event and handle technical issues when they arise—not if they happen, but when they do. Our years of experience have shown us even with the best plans and top-tier products, there are always hiccups. The key is being prepared to notice them and fix them promptly, all while keeping the client in the loop to foster greater trust in the relationship. 

Call or fill out our contact form to see how Technical Elements can bring your next event to life. From design to production and on-site support, we’ll have your event running smoothly from start to finish.